APPLICATION TO HIRE

YOU WILL NEED TO PRINT THIS DOCUMENT FILL IN THE DETAILS AND THEN SCAN IT AND EMAIL IT TO coothandr@gmail.com

OR POST IT TO - H&R PO BOX 296, MALLACOOTA, 3892

Please print and complete this application form and post or email to above address.

HIRE FORM

VISION & MISSION STATEMENT

Vision Statement
• Responsibly provide good quality, safe and affordable venues and facilities for education and training, sports and recreation, the arts and other cultural pursuits to the people of Mallacoota District.

Mission Statement
Mallacoota H & R undertakes -.
• To provide venues for community members to HAVE FUN and work together in family, community, sporting and cultural celebration.
• To provide venues for community members in Mallacoota and East Gippsland to gain sporting, cultural, practical and academic - skills, experience and employment.
• To provide venues for the acknowledgement of the traditional custodians of this land and facilitate indigenous cultural expression and debate.
• To provide balanced fiscal responsibility with the principles of community cultural development.
• To uphold the highest practical OH&S standards within the areas of our responsibility.
• To manage, where appropriate, the services provided by East Gippsland Shire within the area of our responsibility.
• To auspice community events when and where deemed appropriate by The Management Committee.
• To conform to all relevant rules, laws and ordinances governing the performance of our custodianship and as far as practical to ensure facility users do the same.

TERMS AND CONDITIONS

MUDBRICK PAVILION -
- THE MUDDIE

HIRE FEES
AUDITORIUM – NFP Local organizations – $15.00 per hour or $65.00 per day/night (Kitchen $30.00 flat rate, per day, with hall hire) plus $100.00 discretionary refundable security bond).

MEETING ROOM OFFICE
$20.00 per session for local (NFP) community groups. Other organizations $15.00 per hour /$100.00 per day

KITCHEN HIRE
$30.00 per day plus $100.00 refundable discretionary security bond. Hirers are required to pay for all breakages.

PRIVATE FUNCTIONS
$100.00 per day/night plus $300.00 refundable security bond. (Kitchen$30.00 flat rate).

PEAK PERIODS
(being school holidays and weekend adjacent to and inclusive of public holidays)
Commercial or private bookings for more than three hours or spanning two or more days must be made at least two months in advance or be charged at the rate of $15 per hour for every hour of use. Community groups will be charged at the normal rate. A deposit of not less than half of the proposed hire fee will be charged on booking of the Hall. Cancellations made within the two month period will result in the loss of the deposit. (This clause will not apply when facility is required for emergency situations ie Assembly areas).

THE MAIN HALL
Community hire. $15.00 per hour or $65.00 per day/night (Kitchen $10.00 flat rate plus $50.00 discretional refundable Security bond).

COMMERCIAL HIRE
(Other than private parties)• Either building $100.00 per day/night night plus power with a $200.00 refundable security bond. (Kitchen $30.00 flat rate).

USE OF THE PRECINCT GROUNDS.
For the purposes of commercial gain/fun raising will incur a cost of $50.00 per day or part there of.

Failure to deal with rubbish appropriately will result in loss of deposit, hirers without lodged deposits will be charged $100.00 per infringement
HALL USERS

THE MUDDIE
BEFORE YOU START
* Hirers please instruct your event coordinator to check the venue two working days before your event to ensure it is ready for your event. If any problems emerge please contact us imeadiatly.
• It is the hirers responsibility to be fully aware of all matters relevant to their hire of the facility. Please consult our website http://mallacootahallsandrec.org Please report any major issue immediately – see phone number above.
• On Arrival please check condition of hall and note any significant issues - dirty floors, washing up etc. please report these immediately to phone number above.
• If you plan to use the kitchen gas stove, please ensure that there is gas for the use of the hot water service and stove. Please do this two business day before your planned event so that, should both bottles be empty, then replacements can be delivered. Contact Phone number above.
• Please note that we do not supply tea towels.
• Should the toilets run out of paper, spare rolls can be found on top of the fridge.
• If your event is open to the general public and more than twenty people are expected, then it is conditional on the hire of the hall that –
a) There be a designated Event Coordinator who assumes responsibility for the entire event. This person will negotiate with Halls and Rec re the event.
b) There be a separate Front of House Coordinator to deal directly with the general public.
c) Should catering be being provided than a separate catering coordinator must be appointed.
d) Should the event include a high level of technological applications than a technical coordinator must be appointed, Donald Ashby is generally available to do this.
• A First Aids kit is not supplied with our venues. Any users of the Hall or surrounding land MUST PROVIDE A FIRST AID KIT AND QUALIFIED FIRST AID OPERATIVE. They must be easily identifiable.
• It is the responsibility of the venue hirer to ensure that parents keep children off the stage and away from storage rooms. Unsupervised children must not be allowed in the Kitchen.
• No black and silver chairs must leave building
• No dogs unless guide dogs to be allowed in the building. Dogs on Halls and Rec land must be restrained.
• Ensure that water is in the urn before you turn it on. Urn should be turned on well before hot water is needed.
• If the event occurs fully or in part in the grounds then rubbish bins must be strategically positioned, collected at end and emptied.
• The hirer is responsible for any broken or missing items.
• Any function involving the consumption of alcohol must have appropriate permits and be registered with local police.

BEFORE LEAVING -
1. Clear rubbish. This includes any surplus promotional material, catering signage and lost property. Please attempt to separate recycled rubbish from general rubbish and place in appropriate marked bins. Please empty and return bin within 24 hours of end time of event.
2. All but 25 of the black and silver chairs must be returned to BOYS SIDE storage in stacks of seven.
3. 25 black and silver chairs stored against windows towards the rear of the building on the oval side
4. All technical equipment belonging to Halls and rec be returned as per instructions from H and R representative.
5. All other chairs must be returned to BOYS SIDE storage
6. Tables stacked to sides as per pix.
7. Floors must be swept, mopped and vac'd.
8. All lights turned off.
9. Fans turned off.
10. Aircons turned off.
11. Check all external doors are locked.

KITCHEN USE, BEFORE LEAVING –
1. Please ensure fridge is empty and wiped out.
2. Please ensure oven is empty and wiped out.
3. Please ensure cook top is clean.
4. Please ensure all washing up is done and crockery put in cupboards.
5. Wipe all surface. Clean sink. Empty Rubbish. Wash floor.
6. Wheelie bins must be emptied after event either at tip or in hopper at Caravan Park

WASTE MANAGEMENT POLICY,
MALLACOOTA COMMUNITY PRECINCT MANAGEMENT COMMITTEE

As a remote rural community set in a national park our community has a responsibility to be as meticulous as possible in our waste-management. To this end we have formulated a draft proposal that is planned to come into effect on the first of January this year.

Comments and suggestions are invited and welcome, closing date being the end of October.

As of First of January 2017 the following conditions pertain to the management of rubbish and waste in and around The Mallacoota Community Precinct. This is in force for commercial, community and social events.
In-Halls Events

All single use drink and food containers will be compostable.
All carry out bags will be paper or re-usable cotton/jute/hemp.
Disposable eating utensils will be wood or other biodegradable material.
Users who are hosting third parties will be responsible for the compliance of third parties. Hosts will be expected to carry stock of compostables and reusables ensure the compliance of their third parties.
Cold drinks will be sold in aluminium or glass containers only.
Food waste and compostable containers will be disposed of in marked containers and then processed through Kitchen to Compost Program.
Recyclable material will be disposed of in marked containers and removed to The Transfer Station by The User or The Management by arrangement (to be costed to The User).
Non-Recyclable material will be disposed of in marked containers and removed to The Transfer Station by The User or The Management by arrangement (to be costed to The User).

For Outdoor Events

All single use drink and food containers will be compostable.
All take away drinks containers will be compostable or our re-usable green mugs – supplied. The mugs will be distributed to organizers and they will be collected in clearly marked food-grade wheelie bins – supplied, and then washed in a portable dish-washer – supplied. Responsibility of organizers.
All single use carry out bags will be paper or re-usable cotton/jute/hemp.
Eating utensils will be wood or other biodegradable material.
Users who are hosting third parties will be responsible for the compliance of third parties. Hosts will be expected to carry stock of compostables and reusables for the convenience of their third parties.
Site users who do not comply will be asked to leave and their further use of our facilities put under review.
Any packaging not clearly identifiable as compostable or fully biodegradable must be removed from the site by the user or their third party.
Cold drinks will be sold in aluminium containers only. East Gippsland Water has mobile tap points available for bubble fountains and water bottle refill points
Recyclable material will be disposed of in marked containers and removed to The Transfer Station by The User or The Management by arrangement (to be costed to The User).

Non-Recyclable material will be disposed of in marked containers and removed to The Transfer Station by The User or The Management by arrangement (to be costed to The User).

mallacootahallsandrec.org.au

APPLICATION TO HIRE

YOU WILL NEED TO PRINT THIS DOCUMENT FILL IN THE DETAILS AND THEN SCAN IT AND EMAIL IT TO coothandr@gmail.com

OR POST IT TO - H&R PO BOX 296, MALLACOOTA, 3892

HIRE FORM

MALLACOOTA COMMUNITY PRECINCT.